Booth payments:

• Elite, Select and Platinum Exhibitor logos will be uploaded to the TSPS website homepage upon full payment.
• Company name will be added to the 2025 Exhibitors List upon full payment.
• Booth locations are determined by partnership levels and when payments are received in full.  

TSPS Exhibitor Badges

Booth Descriptions:

• Booth sizes vary:  8'x6', 8'x10' and 10'x10'
• Booth signage with your company name and booth number
• 8’ tall back drape
• 3’ tall side dividers
• 1 6’ skirted table
• 2 Contoured side chairs
• 1 wastebasket
• The hotel ballroom is carpeted.

Please note exhibit booth space does not include the following:

• Furniture
• Electrical and booth internet
• Shipping or material handling fees

Order Electrical and A/V Services

Install, Dismantle, and Shipping Information

Step-By-Step Shipping & Receiving

Marriott Shipping & Receiving

Installation:

• Materials will not automatically be delivered to your booth.  Marriott Marquis hotels charge a handling fee therefore, you must pre-pay for these fees to have your materials delivered to your booth.  In the event the fees are not pre-paid, Materials will be located in the hotel shipping/receiving UPS/FedEx office for pick up.
• The Marriott Marquis Houston FedEx does not have a pre-pay option for handling fees.
• Handling fee must be paid upon your arrival in the FedEx office by one of the following ways:  

• All exhibit crates must be removed from view on the exhibit floor on Thursday, September 25. No exceptions will be allowed. 
• Check your delivery confirmation before reaching out to the hotel staff

Dismantling:

• All exhibitors may breakdown their booths following the last break on Saturday at 3:30pm.
• Any exhibit materials left on the exhibit hall floor may be mistaken for disposables.
• Be prepared with your pre-paid shipping labels and schedule ground pick-up with your carrier.
• Boxes must be taken to the FedEx in the hotel to arrange for shipping before you leave.  

Shipping Information:

• Shipping costs are the responsibility of the exhibitor.
• Know before you go:  Shipping carrier, name on the box and tracking number.
• Don't forget to include TSPS along with the exhibitor's name and/or representative's name. 

Wi-Fi:

EXHIBIT SPACE ASSIGNMENTS

The factors that are considered in assigning space are:

• The exhibitor's record of participation in previous meetings.
• Sponsorship participation
• The date the application payment is received.
• The exhibitor's requests, including proximity to other exhibitors. 
• The number of booths requested. 
• The type of product or service being displayed. 

Note: While TSPS makes every effort to accommodate your original booth location preference, we reserve the right to adjust booth assignments onsite due to unforeseen circumstances.

 EXHIBIT BOOTH CANCELLATION FEES

Notification of an exhibitor’s decision to cancel must be in writing and sent to [email protected].  Requests must be received no later than August 1, 2025.  If received by this deadline we will refund your payments less an administrative fee of 25% of the total booth charge.  You will not be entitled to any refund if you do not cancel your space in writing or do not occupy your booth space onsite (no-show).